Inventory Management Software & Stock Control System for Malaysian Businesses
Know exactly what stock you have, in every outlet, right now. Synergy inventory management software keeps stock in sync across your branches and connects directly to Synergy POS and Synergy accounting.
Android Stock Take App
Count stock with an Android phone instead of paper count sheets. The app reads barcodes with the phone camera, or with the built-in scanner on a rugged Android device, and the counts go straight into Synergy. Already using a handheld data collector? Synergy still imports those counts too.
How a stock take works, step by step
1. Start a count
Download the branch item list from Synergy, then start a new count and give it a name, such as the shelf or storeroom.
2. Scan barcodes
Point the camera at each barcode. A known item shows in green with its name, and every scan adds to the count.
3. Enter quantities
For cartons and bulk items, turn on Ask qty and key in the number instead of scanning every piece.
4. Check what is missing
The Uncounted list shows items with stock that nobody has counted yet, so no shelf is forgotten.
5. Review and upload
The variance report compares counted and expected quantities. Upload the count, then load it into a Synergy stock take, adjustment or transfer.
Key features
- Barcode scanning with the phone camera or a built-in scanner
- Unknown barcodes flagged in red straight away
- Ask qty for cartons and bulk counts
- Torch for dark storerooms, and Undo for the last scan
- Several phones can count at once, each with its own scanner ID
- Uncounted list and variance report on the phone
- Counts load into Synergy stock take, adjustment or transfer
How it helps your business
- Faster stock takes: scan instead of writing and re-typing
- Fewer errors: no handwriting and no keying counts twice
- See variances before you post the adjustment
- Count with Android phones your staff already use
- Stock figures you can trust for ordering and accounts
Inventory Management Software That Keeps Every Outlet's Stock Accurate
Inventory management software, also called an inventory management system or stock management system, records every stock movement: goods received, sold, transferred, returned or written off. It always knows your quantity on hand. A stock control system uses that data to tell you what to reorder and what isn’t selling. It also shows where stock is going missing.
For most Malaysian SMEs, an inventory management system replaces spreadsheets and manual stock cards. It works well for businesses with more than one outlet or a few hundred items.
Signs your business needs a stock control system
- Your system quantity and your shelf quantity never match at stock take
- You run out of best-sellers but have slow items piling up
- Each branch keeps its own stock records and HQ can’t see them
- Stock take takes days and needs the shop closed
- You can’t tell whether missing stock is theft, wastage or a keying error
- Size and colour variants make your item list unmanageable
Features of Synergy inventory management software
Real-time stock across all outlets
Manage items and prices once at HQ and sync them to every branch. Any outlet can check stock on hand at the others.
Reorder levels
Set a reorder quantity for each item so you know what to buy before it runs out.
Connected to POS and accounting
Every sale on Synergy POS reduces stock immediately. Purchases and stock values flow into Synergy accounting, with no double entry.
Stock reports
Stock balances, movement history, fast and slow movers, and stock value by branch.
Serial number, batch and expiry tracking
Track items by serial number, batch or expiry date, so you know exactly which unit or lot was sold and what expires soon.
Purchase orders and goods received
Raise purchase orders to suppliers and receive goods against them. Stock updates when the goods arrive.
See how each function works on screen below, and how the Android Stock Take App above counts stock with a phone. Package items and matrix items are explained further down.
How Synergy Inventory Software Works
Real screens from Synergy inventory management software, shown with sample items. Click a picture to see it full size.
Set up items with barcodes
Set up each item once: code, description, barcode, unit of measure, cost and several price levels. Prices and stock levels can be set per branch, and the same barcode is used at the POS counter, in purchasing and in stock take.
Record stock in and stock out
Key in opening stock, goods received, damaged or lost stock with a remark. Each line updates the quantity on hand and the cost straight away, and every change stays in the item history.
Transfer stock between branches
Move stock from HQ to an outlet or warehouse in one document. Stock leaves one location and arrives at the other at the same cost, so both branches stay correct and nothing is keyed twice.
Stock take with variances
Load the counts from the Android stock take app or a barcode scanner. Synergy shows the counted quantity beside the system quantity (SOHQ), so you can check differences before you post the adjustment.
Stock balance for every branch
See what each branch holds right now, with barcode, quantity and stock value, grouped by location. Filter by item, category or date to answer “how many do we have?” in seconds.
Stock card and inventory reports
The stock card lists every movement of an item, in and out, with running balance and value. Stock balance, stock value, stock movement and stock aging reports can be printed or exported.
Who uses Synergy stock management
| Business | What it solves |
|---|---|
| Retail shops and minimarts | Thousands of barcoded items, frequent price changes, shrinkage. See common retail stock problems. |
| Fashion, shoes and textiles | Size and colour variants with matrix items |
| F&B and bakeries | Ingredient and packaging stock, F&B stock and wastage control |
| Wholesale and distribution | Stock across warehouses, transfers to outlets |
| Furniture and electrical | Sets, bundles and high-value items |
| Multi-branch chains | One view of stock across all outlets from HQ |
Package items and bundles
Sell a set as one item, for example a living room set with a sofa, a coffee table and two armchairs. When the package sells, the system deducts stock from each component automatically, so you never oversell a part.
Sales reports show which packages sell best, so you can plan component stock, pricing and promotions.
Matrix items for size and colour
Fashion, shoe and textile shops can set up one product with a size × colour grid instead of dozens of separate items. For example, a T-shirt in small, medium and large and in red, blue and green becomes one matrix item with 9 variants. Stock is tracked for each variant.
Build the matrix manually, or automatically from a template.
Method 1 : Manual Matrix
Method 2 : Auto Matrix (with Template)
Stock control system vs Excel
| Excel / stock cards | Synergy stock control system | |
|---|---|---|
| Stock on hand | Updated when someone remembers | Updated with every sale, purchase and transfer |
| Multiple branches | Separate files, emailed around | One database, synced to HQ |
| Stock take | Paper lists, typed in later | Barcode scanner, automatic variance report |
| Link to sales | Manual | Direct from Synergy POS |
| Link to accounts | Retyped | Posts to Synergy accounting |
Why Synergy
- Since 2011, 6,000 clients. A Malaysian software company with local support.
- One-time licence. Pay once, with no monthly subscription.
- Works offline. Keep selling and managing stock even when the internet is down.
- One vendor for inventory, POS, accounting and e-Invoice, so there are no integration gaps.
Synergy Accounting System
Synergy Software provide accounting software for small businesses built in mind of user-friendliness, performance, security and scalability.
POS System (Point Of Sales)
Point of Sale System by Synergy Software is a comprehensive and user-friendly solution designed for businesses to efficiently manage their point-of-sale operations.
Works with
Inventory that works with your POS and accounting
Every sale, purchase and transfer updates your stock and your accounts automatically. Book a demo to see it with your own items and branches.
Frequently asked questions
What is the difference between inventory management software, a stock management system and a stock control system?
They mean almost the same thing. Stock control and stock management usually mean keeping the right quantities and preventing losses, while inventory management also covers purchasing, transfers and reporting. Synergy does all of it.
Can I manage stock for several branches?
Yes. Items and prices are managed at HQ and synced to all branches, and each outlet can view stock on hand at the others.
Does it work with barcode scanners?
Yes. It supports barcode scanning at the POS and for stock take with handheld data collectors or a scanner client.
Does it connect to my POS and accounting?
Yes. It is built into Synergy POS and Synergy accounting software, so sales and purchases update stock and your accounts automatically.
Can it handle products with sizes and colours?
Yes. Matrix items let you set up one product with all its size and colour variants and track stock for each.
Can it track serial numbers, batches and expiry dates?
Yes. Synergy tracks items by serial number, batch or expiry date.
Does it work without internet?
Yes. Synergy works offline, so you can keep selling and managing stock when the internet is down.
How much does it cost?
Synergy is a one-time licence, not a monthly subscription. Contact us for a quote for your business.