Inventory Management Software & Stock Control System for Malaysian Businesses
Know exactly what stock you have, in every outlet, right now. Synergy inventory management software keeps stock in sync across your branches and connects directly to Synergy POS and Synergy accounting.
What is inventory management software?
Inventory management software, also called an inventory management system, records every stock movement: goods received, sold, transferred, returned or written off. It always knows your quantity on hand. A stock control system uses that data to tell you what to reorder and what isn’t selling. It also shows where stock is going missing.
For most Malaysian SMEs, an inventory management system replaces spreadsheets and manual stock cards. It works well for businesses with more than one outlet or a few hundred items.
Signs your business needs a stock control system
- Your system quantity and your shelf quantity never match at stock take
- You run out of best-sellers but have slow items piling up
- Each branch keeps its own stock records and HQ can’t see them
- Stock take takes days and needs the shop closed
- You can’t tell whether missing stock is theft, wastage or a keying error
- Size and colour variants make your item list unmanageable
Features of Synergy inventory management software
Real-time stock across all outlets
Manage items and prices once at HQ and sync them to every branch. Any outlet can check stock on hand at the others.
Reorder levels
Set a reorder quantity for each item so you know what to buy before it runs out.
Connected to POS and accounting
Every sale on Synergy POS reduces stock immediately. Purchases and stock values flow into Synergy accounting, with no double entry.
Stock reports
Stock balances, movement history, fast and slow movers, and stock value by branch.
Serial number, batch and expiry tracking
Track items by serial number, batch or expiry date, so you know exactly which unit or lot was sold and what expires soon.
Purchase orders and goods received
Raise purchase orders to suppliers and receive goods against them. Stock updates when the goods arrive.
Package items, barcode stock take, matrix items and branch transfers are explained below.
Who uses Synergy stock control
| Business | What it solves |
|---|---|
| Retail shops and minimarts | Thousands of barcoded items, frequent price changes, shrinkage. See common retail stock problems. |
| Fashion, shoes and textiles | Size and colour variants with matrix items |
| F&B and bakeries | Ingredient and packaging stock, F&B stock and wastage control |
| Wholesale and distribution | Stock across warehouses, transfers to outlets |
| Furniture and electrical | Sets, bundles and high-value items |
| Multi-branch chains | One view of stock across all outlets from HQ |
Package items and bundles
Sell a set as one item, for example a living room set with a sofa, a coffee table and two armchairs. When the package sells, the system deducts stock from each component automatically, so you never oversell a part.
Sales reports show which packages sell best, so you can plan component stock, pricing and promotions.
Barcode stock take
Count stock with a handheld data collector or scanner client instead of paper lists. The system compares the physical count with the system quantity and prints a variance report, so you can fix differences period by period.
Stock Take with Handheld data collector
Stock Take with Scanner Client
Matrix items for size and colour
Fashion, shoe and textile shops can set up one product with a size × colour grid instead of dozens of separate items. For example, a T-shirt in small, medium and large and in red, blue and green becomes one matrix item with 9 variants. Stock is tracked for each variant.
Build the matrix manually, or automatically from a template.
Method 1 : Manual Matrix
Method 2 : Auto Matrix (with Template)
Stock transfer between branches
Move stock from one outlet or warehouse to another with a proper transfer record. Both locations update and you can trace every unit. HQ sees stock on hand at every branch in one place.
Stock Transfers between Branch/Locations
Stock control system vs Excel
| Excel / stock cards | Synergy stock control system | |
|---|---|---|
| Stock on hand | Updated when someone remembers | Updated with every sale, purchase and transfer |
| Multiple branches | Separate files, emailed around | One database, synced to HQ |
| Stock take | Paper lists, typed in later | Barcode scanner, automatic variance report |
| Link to sales | Manual | Direct from Synergy POS |
| Link to accounts | Retyped | Posts to Synergy accounting |
Why Synergy
- Since 2011, 6,000 clients. A Malaysian software company with local support.
- One-time licence. Pay once, with no monthly subscription.
- Works offline. Keep selling and managing stock even when the internet is down.
- One vendor for inventory, POS, accounting and e-Invoice, so there are no integration gaps.
Frequently asked questions
What is the difference between inventory management software and a stock control system?
They mean almost the same thing. Stock control usually means keeping the right quantities and preventing losses, while inventory management also covers purchasing, transfers and reporting. Synergy does both.
Can I manage stock for several branches?
Yes. Items and prices are managed at HQ and synced to all branches, and each outlet can view stock on hand at the others.
Does it work with barcode scanners?
Yes. It supports barcode scanning at the POS and for stock take with handheld data collectors or a scanner client.
Does it connect to my POS and accounting?
Yes. It is built into Synergy POS and Synergy accounting software, so sales and purchases update stock and your accounts automatically.
Can it handle products with sizes and colours?
Yes. Matrix items let you set up one product with all its size and colour variants and track stock for each.
Can it track serial numbers, batches and expiry dates?
Yes. Synergy tracks items by serial number, batch or expiry date.
Does it work without internet?
Yes. Synergy works offline, so you can keep selling and managing stock when the internet is down.
How much does it cost?
Synergy is a one-time licence, not a monthly subscription. Contact us for a quote for your business.
Synergy Accounting System
Synergy Software provide accounting software for small businesses built in mind of user-friendliness, performance, security and scalability.
POS System (Point Of Sales)
Point of Sale System by Synergy Software is a comprehensive and user-friendly solution designed for businesses to efficiently manage their point-of-sale operations.
Works with
Inventory that works with your POS and accounting
Every sale, purchase and transfer updates your stock and your accounts automatically. Book a free demo to see it with your own items and branches.