Inventory Management System

Our Inventory Management System is fully integrated with Accounting System and Point-of-Sales System.

What is Inventory Management System?

An inventory management system is a comprehensive software solution designed to efficiently track, control, and optimize the flow of goods and materials within a business. It provides businesses with the tools and functionalities necessary to effectively manage their inventory, from procurement to sales or distribution.


By having an inventory Management system allows businesses to maintain accurate real-time visibility into their inventory levels, enabling them to make informed decisions regarding stock control, order fulfillment, and inventory management. By automating key inventory-related processes, such as tracking stock movements, setting reorder quantity, and generating reports and analytics, an inventory management system streamlines operations, reduces costs, and enhances overall efficiency.

Benefit of Using Inventory Management System

  • Accurate and real-time inventory tracking and Inventory Management.
  • Optimal inventory control and Inventory management.
  • Reduced human error on stock in and out.
  • Improved operational efficiency and productivity.
  • Cost savings through better inventory management.
  • Minimized losses and reduce wastages.
  • Enhanced customer service with accurate order fulfillment.
  • Data-driven decision-making through comprehensive reports and analytics for inventory management.
  • Improved warehouse / shop efficiency and order picking accuracy.
  • Improve overall business growth.
  • Enhanced forecasting and demand planning capabilities.
  • Regulatory compliance and auditability.
  • Enhanced visibility into inventory system performance and trends.

Why you should start to implement Inventory System from today?

Inventory refers to the stock of goods or materials held by a business at various stages of the production and supply chain process. It includes items that are intended for sale, use in production, or consumption within the business. Inventory represents an essential asset for businesses and is categorized into different types based on its stage such as raw materials, Work-in-Progress(WIP) and Finished Goods in the production cycle and purpose.


Nowadays, all business across various industries are heavily relying on Inventory systems efficiently manage their stock and streamline their operation.Without Inventory System, All business owners are unable to keep track of their stock movement accurately especially for those business owner in Small and medium-sized enterprises (SMEs).By using an Inventory System, it will help to make your business grow rapidly by implementing the use of software or technology to monitor, track, and control the flow movement of stock quantity, goods and material for your own inventory Management.

Who can be benefit from using the Inventory Management System?

E-Commerce / Retailer: A small e-commerce retailer in Malaysia was struggling to keep track of their inventory across multiple online marketplaces. By implementing an inventory management system, they gained real-time visibility into their stock levels, streamlined order processing, and automated inventory updates across all platforms.


Food and Beverage Business Owner: A local food and beverage supplier faced challenges in managing their perishable inventory. With the help of an inventory management system, they implemented a barcode scanning solution to track incoming and outgoing stock, enabling accurate stock rotation and reducing instances of expired products.


Manufacturing Company:Inventory Management System provided real-time visibility into raw materials, work-in-progress, and finished goods.This allowed them to optimize production planning, reduce excess inventory, and improve overall supply chain efficiency.

Streamline Inventory Management with Automated Package Item Stock Control

Our inventory management system offers the capability to create package items, such as a furniture set composed of multiple components. This feature allows businesses to define a package item and automatically track the stock levels of its individual components when the package item is sold.

With this system, businesses can easily bundle together various components to create a package item, simplifying the inventory management process. For instance, a furniture retailer can create a package item for a complete living room set, which includes a sofa, coffee table, and two armchairs.

Once the package item is set up, the inventory management system takes care of updating the stock levels of the individual components in real-time. This ensures accurate tracking of component availability and prevents overselling or stockouts. When a package item is sold, the system automatically deducts the corresponding quantities from the inventory of each component.

This streamlined approach to inventory management saves time and effort for businesses by eliminating the need for manual tracking and adjustments. It also enhances customer satisfaction, as customers can confidently purchase package items knowing that the inventory system ensures the availability of all included components.

Furthermore, the inventory management system provides valuable insights into the demand and performance of package items. Businesses can analyze sales data to determine the popularity of specific package items, optimize component stock levels accordingly, and make informed decisions regarding pricing, promotions, and product bundling strategies.

In summary, the inventory management system’s package item functionality empowers businesses to efficiently manage bundled products by automating stock level management of individual components. This enhances inventory accuracy, saves time, improves customer satisfaction, and enables data-driven decision-making for better business outcomes.


Multi-Store Inventory Management

-Supports Multi-Store Inventory management so that all data input can be managed in one place (Headquarters), and synchronized to all branches.

-View Stock On-hand Quantity of all branches from any store.


Efficient Inventory Control

-Inventory System improve overall efficiency and performance.

-Provide efficient Inventory Management to optimize inventory control

-Reduce Wastage and Cost saving


Stock Take from period by period

-Stock checking to ensure system SOHQ and physical stock quantity is tally, and generate comparison report for analysis.

Stock Take with Handheld data collector
Stock Take with Scanner Client

Matrix Features

Matrix Features allows for the organization and tracking of products based on multiple attributes or variations. It is commonly used in industries where products have different options, such as size, color, style, or any other distinguishing characteristic.

With a matrix feature, inventory items with similar attributes are grouped together, forming a matrix or grid-like structure. Each row of the matrix represents a unique combination of attributes, while the columns represent the individual attributes themselves. This allows for easy identification and management of specific product variations.

For example, let’s say a clothing store sells t-shirts with different sizes (small, medium, large) and colors (red, blue, green). By using a matrix feature, the store can create a matrix with rows representing each size-color combination (e.g., small-red, small-blue, small-green, medium-red, etc.). This allows them to efficiently track and manage inventory for each specific variation.

Matrix features are particularly useful for businesses that deal with a large number of products with multiple attributes, as they provide a structured approach to inventory management. They help streamline processes such as ordering, stock control, and sales analysis by providing a clear overview of product variations and their availability.

Method 1 : Manual Matrix
Method 2 : Auto Matrix (with Template)

Multi-store Management

Multi-store management refers to the practice of overseeing and coordinating the operations of multiple retail or business locations within a single organization. It involves managing and controlling various aspects of each store, including inventory, sales, staff, and customer data, among others.

With multi-store management, businesses can centralize their operations and gain better control and visibility across all their locations. This allows for consistent branding, pricing, and customer experience across stores, while also enabling efficient resource allocation and decision-making.

Key features of multi-store management typically include:

  1. Centralized Control: The ability to monitor and manage multiple stores from a central system or dashboard. This includes accessing real-time data, setting inventory levels, adjusting pricing, and implementing promotions or discounts across all locations.

  2. Inventory Management: Ensuring accurate stock levels across all stores, tracking sales, and facilitating inter-store transfers to optimize inventory utilization and minimize stockouts or overstocks.

  3. Reporting and Analytics: Generating consolidated reports and analytics that provide insights into overall performance, sales trends, customer behavior, and profitability for each store and the business as a whole.

  4. Staff Management: Managing employee schedules, payroll, and performance across multiple stores, ensuring adequate staffing levels and consistency in training and service standards.

  5. Customer Management: Maintaining a centralized customer database to track and analyze customer preferences, purchase history, loyalty programs, and personalized marketing efforts across all stores.

  6. Scalability and Expansion: Facilitating the addition of new stores or the integration of acquired businesses into the existing multi-store management system, ensuring seamless operations and integration.

By implementing effective multi-store management practices, businesses can streamline operations, enhance efficiency, and improve the overall performance and profitability of their retail network.

Stock Transfers between Branch/Locations
Synergy Accounting System

Synergy Software provide accounting software for small businesses built in mind of user-friendliness, performance, security and scalability.

POS System (Point Of Sales)

Point of Sale System by Synergy Software is a comprehensive and user-friendly solution designed for businesses to efficiently manage their point-of-sale operations.

What We Offer

POS System & Accounting Software

Our team of dedicated professionals is passionate about helping businesses improve their operating efficiency and achieve success.

Scroll to Top