HR System Malaysia: Payroll & Attendance in One
Synergy HR system keeps your staff records, attendance and payroll together. Staff clock in by face recognition on an Android tablet, working hours and lateness are ready for payroll, and EPF, SOCSO, EIS and PCB are calculated with payslips, EA forms and statutory files ready to submit. Everything posts to Synergy accounting. Watch the demos.
What Is an HR System?
An HR system, also called HRMS or HR software, keeps employee records in one place and handles the jobs that repeat every month: recording attendance and working hours, and paying staff correctly with the right statutory contributions.
Synergy covers the parts Malaysian SMEs need most: employee records, time attendance with face recognition and payroll with EPF, SOCSO, EIS and PCB, all inside the same system as your accounts.
See Attendance and Payroll in Action
First, staff clock in on the Synergy Android attendance app (faces blurred). Then a month’s payroll is calculated with EPF, SOCSO, EIS and PCB, payslips are previewed and the payroll is posted. Sample company and sample staff only.
Signs you need an HR system
- Staff records live in spreadsheets and paper files
- Attendance comes from punch cards that someone retypes every month
- Payroll is worked out in Excel, and rate changes mean rebuilding the sheet
- Lateness and overtime are argued about instead of recorded
- EA forms take days at year end
- Salary journals are keyed into the accounts by hand
What Synergy HR system covers
Employee records
IC, tax, EPF and SOCSO numbers, bank account, salary and job details for every staff member.
Face recognition attendance
Staff clock in on an Android tablet in seconds, or by ID card, fingerprint or password.
Duty roster and lateness
Plan shifts, and see who came in late or left early, with actual hours worked.
Payroll with statutory contributions
EPF, SOCSO, EIS and PCB calculated, including overtime, allowances and unpaid leave deductions.
Payslips and EA forms
Payslips printed or e-mailed to every employee, and EA forms for all staff at year end.
Posted to your accounts
Salary journals and contribution accruals post straight to Synergy accounting.
Statutory files for EPF, SOCSO, EIS and PCB are produced from the posted payroll, so they always match what you paid.
Who uses Synergy HR system
| Business | What it solves |
|---|---|
| Retail chains | Staff in many outlets, with every clock-in and payroll run in one place |
| F&B outlets | Shift staff, rosters and overtime paid correctly |
| Factories and warehouses | Many workers clocking in at once, with lateness and hours recorded |
| Offices and service companies | Staff records, payroll and EA forms without spreadsheets |
| Growing SMEs | One system for HR and accounts as the team grows |
HR system vs spreadsheets
| Spreadsheets and punch cards | Synergy HR system | |
|---|---|---|
| Attendance | Retyped from punch cards | Recorded by face, card or fingerprint |
| Lateness and hours | Worked out by hand | Calculated automatically |
| EPF, SOCSO, EIS, PCB | Rates updated by hand | Calculated by the system |
| Payslips | Prepared one by one | Printed or e-mailed to everyone at once |
| EA forms | Days of work at year end | Printed for all staff from the posted payroll |
| Accounts | Salary journal keyed in | Posted automatically |
Why Synergy for HR
- Since 2011, 6,000+ clients. A Malaysian software company with local support.
- HR and accounts together. Payroll costs land in your ledger without re-keying.
- Face data handled carefully. Staff give consent in the app before their face is enrolled, and face data stays on your own server.
- Keep your existing hardware. Already have a clock machine? Import its records.
- Training included. Our team sets up your staff and payroll with you.
Payroll System
EPF, SOCSO, EIS and PCB, payslips, EA forms and statutory files.
Attendance System
Face recognition clock-in, duty rosters, lateness and working hours.
Works with
An HR system that works with your accounts
Synergy HR combines the payroll system and the attendance system with Synergy accounting. Read our EA form guide, or book a demo to see attendance and payroll with sample staff.
Frequently asked questions
Software that keeps employee records and handles the monthly HR work: recording attendance and working hours and paying staff with the right statutory contributions.
Employee records, time attendance with face recognition, duty rosters and lateness, and payroll with EPF, SOCSO, EIS and PCB, payslips and EA forms, all linked to Synergy accounting.
Yes. Contributions and PCB are calculated each month from the payroll, and the statutory files are produced from the posted payroll.
On an Android tablet by face recognition, or with an ID card, fingerprint or password. Records from an existing clock machine can also be imported.
Yes. Payslips can be printed or e-mailed to every employee in one go, and EA forms are printed for all staff at year end.
Yes. Salary journals and contribution accruals post straight to Synergy accounting, so nothing is keyed in twice.